My Favorite Apps, Part 2

Five more apps that help me savor life – appropriate because two are related to food, two entertain me, and one I find indispensable – and all are free.

iPhone screen with apps

Let’s start with food: Open Table is one of my favorite apps. You use it to make restaurant reservations & you then get 100 points when you keep your reservation. It’s fast, convenient, and totally free – and there is a reward for using it! When you accumulate 2000 points, you get a $20 Open Table check you can use as cash at any Open Table restaurant. I use it for local reservations, but one of my favorite uses is to find good restaurants when I am traveling. These are good quality restaurants, and I have never been disappointed. You don’t even need a smart phone to use it; you can make reservations directly from your computer.

Starbucks has an app I love (and I don’t drink coffee). I do, however, like their pastries. The app works like a gift card on steroids. You add money to a virtual card, then scan your smart phone screen at the register to pay. You can even add the number and pin of an actual card (something I do when I am given a gift card), and it will add to your balance. And the app also offers you a free music download every week. Very cool.

Google: this is an app I use daily. It’s a smartphone version of the search engine. You can either type your search query or speak it. Not sure if I would use it as much if I had Siri, but I find it tremendously useful. The other good feature is that it does not use Safari to do the search; since the Safari app only saves eight web pages, you won’t lose any doing your searching using google.

Shazam: What can I say? It is just FUN to hear a song, hold up your phone to the music, and get almost instant information on song title, artist, and even a link to buy that version. And the music library is incredibly diverse – it works on classical music as well as more recent releases.

Which brings us to the last app on the mind map I showed in Part I: Wait Wait, which is technically a podcast, not an app. It’s an irreverent, and very funny, radio quiz show, with comedians as panelists. I often miss the broadcast, but that’s not a problem, because I subscribe to the podcast, and it downloads the show weekly into iTunes for me. When my mom was ill, it was such a stress-reliever to listen to something that made me laugh when I made the drive up to see her.

I have many more apps on my phone, but these are some of my favorites. What are your favorite apps? Share in the comment box below.

Part I of My Favorite Apps, if you missed that post.

My Favorite Apps

If you have a smart phone, here are some apps that make my life much easier – or in some cases, more fun! Most are FREE.

To download to your smart phone, use the App Store App that came pre-installed on your iPhone, and type the name of the App you want in the search box. If you have an Android, here’s a how-to guide.

I’ve added a visual I created on my iPhone with one of my new favorites: SimpleMind.

Favorite-apps

Starting at the top, and moving clockwise, here are brief descriptions of each app:

Carbonite: Allows you to access your computer docs on your iPhone (if you have Carbonite installed on your computer)

IQueueFree: Adds movies to your Netflix queue. Great for when you hear about an interesting movie, and want to remember it for later.

Cheap Gas: Finds the cheapest gas prices in your area.

Dragon Dictation: You speak & this app converts your words to text, which you can then email, text, or post to social networks. Surprisingly accurate.

Fandango: Finds movies playing near you, or a location you pick.

but, WAIT, WAIT – I skipped an app! Intentionally, because it allows me to conclude this post by telling you I will finish these app descriptions next week – starting with Wait, Wait. Until then, find the apps I described above in your app store or marketplace and read the user reviews – it will give you some great insight on what others like (or don’t) about each app.

What are some of your favorite apps? Share them in a comment to this post.

What Are You Letting Go To Waste?

SperrmüllYou know the old slogan ‘When it rains, it pours‘? That’s what it has felt like the past year as I moved my mother (and her possessions) 3 times, and also cleared out her home to put it on the market. And then, for the past 3 weekends, I have been helping my husband as he clears his father’s house. All of which has brought me face-to-face with one of my pet peeves: WASTE.

My father-in-law was a child of the Depression, and I don’t think he ever threw anything out. Add perfectionism to that trait, and you have a recipe for disaster. Case in point: when my mother-in-law became ill and was no longer able to drive, her car sat in the driveway for several years. It was a fairly recent model, in good condition, with low mileage. It was offered to various grandchildren, but was declined. No one drove it; it sat in one place, and the paint started to fade.

At the time, there was a fabulous non-profit in the area called Many Motors. They provided donated cars directly to those in need of transportation, including women making the transition out of domestic violence, veterans, homeless people seeking to get back into the work force, and youths emancipated from the foster care system. I suggested the car be donated to Many Motors. My father-in-law was willing, but insisted he needed to tune it and replace a belt first : i.e. make it ‘perfect’. Even after being assured that Many Motors would have a mechanic make any needed repairs before it was given to its new owner, my father-in-law still wanted the car to be perfect before he donated it.

So what happened? Nothing. My father-in-law was caring for a sick spouse, and had many other demands on his time, and making the car ‘perfect’ just fell to the bottom of his list. For 10 years. Until all the tires went flat, and the car ceased to work altogether. We actually had to pay to have it towed to a junkyard.

Which was a terrific WASTE. For many people, a lack of transportation is what keeps them jobless. That car could have been a lifesaver to a woman making the transition out of domestic violence, a veteran, a homeless person seeking to get back into the work force, or a youth emancipated from the foster care system. Instead it sat and deteriorated, unused, for over 10 years.

Does this happen in your business? What projects and opportunities are on hold until they are perfect, and therefore going to WASTE? Take a good look (and ask your employees to look also and report back to you). If  perfectionism is playing a role, ask yourself ‘Is good enough, good enough?’ Or is it time to allow someone else the chance to make good use what you are not?  It just may allow creative space for a new project or opportunity.

Would love your comments on this post below.

Fatigue Does NOT Make You a Better Business Owner!

photo of fatigued woman I’ve been thinking a lot about fatigue this week. Let’s start with muscle fatigue – defined as a progressive decline in performance from repeated, intense use of muscles. A college physiology lab made this an indelible lesson for me. If you stimulate a nerve in a frog’s leg with an electric probe, the leg will twitch, due to the release of special substances (neuromuscular transmitters) from the nerve. If you continue to stimulate the nerve, however, the twitching slows, and eventually stops altogether, as all the neuromuscular transmitters have been used up.

The good news is that muscles largely recover after a period of rest, once the body has a chance to make more of the neuromuscular transmitters.  But, until then, the over-stimulated muscle is essentially paralyzed.

Do you see how this mimics a common entrepreneur problem?  When you consistently forego sleep to work just a little longer, eventually you reach a state of fatigue and paralysis. In fact, one study showed that people who worked  50 hours/week for 7 weeks were no more productive than people who worked 40 hour weeks for the same 7 weeks. There was an increase in productivity at first, but it quickly tapered off as fatigue set-in. Read Why We Have to Go Back to a 40-hour Work Week to Keep Our Sanity if you want to see more productivity comparisons.

It may be great to be your own boss, but you can push yourself so hard that you are also your worst enemy. What’s the solution? Number one is recognizing the problem, and setting a ‘stop’ time for work. Number two is developing the systems that allow you to automate, delegate, & outsource much of your work. That’s how I can help you, as explained here:

Are you a ready for this program? Schedule a call to find out.

The Myth of the Paperless Office

Finance concept: optical glass with Energy Saving Lamp icon and“Paper is the enemy” Most of us can relate to this quote from a local attorney. He would rather email a powerpoint presentation than create a hefty handout.

Then there was this headline in the Los Angeles Times Business Section:

“Software is making the filing cabinet obsolete for some big clients”

The idea of all our paper magically disappearing into our computers is certainly appealing. Magical is the key word. Unless you can dictate that all incoming data is digital, you will spend about the same amount of time scanning your paper as you would to file it. So when does going digital make sense? Here are two instances that come to mind:

  • If you can dictate that all incoming data is digital
  • When you must keep huge quantities of contracts

At least one large insurance company insists that all claims, body shop estimates, photos, etc be sent to them digitally. If you want to be paid, you need to follow their rules. Paper still creeps in, but it’s mostly created by people printing out data. Of course, even digital data can overwhelm; I had a client at this company, and we spent time creating systems to manage her email overload.

The contract issue is huge with government contractors. The documentation the US government requires could easily fill several rooms if it was left as paper.

But for most of us, I believe learning to keep less is a more efficient solution. What do you think? Add your comment.

Clear Your Desk Fast With This Powerful Technique

Pending FileTaking my own advice, I purged my pending file yesterday. For those who need reminding, a pending file helps clear your desk by being a repository for event fliers, tickets, and other items you have calendared [use a [p] after the event in your calendar as a reminder that more info is in your pending folder] . It’s also where you keep temporarily needed info, such as the return form on something you’ve mail-ordered, and a holding file for things on which you are waiting to hear back. It is NOT a place to dump things you have not taken some action on.

The idea is that you look through the file once a week [or when you pull out some needed piece of info] and pull out what is no longer needed, or remind yourself of something that needs follow -up [see below]. Still, it’s easy to just glance at the top pieces of paper, allowing some build-up to occur over time.

During my purge, I:

  • found a prescription reminding me to make a mammogram appointment
  • found documentation on a class action refund request I had submitted over a year ago. This prompted me to check the listed website to see why the check had not arrived
  • threw away quite of bit of no longer needed info

My doctor will be pleased to know I now have a mammogram scheduled for next week. As to the refund . . . “It’s in the mail”.

I also have a pending folder in my email – I identify calendared items with info in this folder with an [ep].

If you already have a pending folder, take 10 minutes now to clean it out. If you don’t, create one (either for paper or in your email system) now!

 

Meet Gmail’s New Inbox

Concept of email filter in work.Dealing with email is one of the top complaints I hear from my clients. Gmail just came out with a terrific update that I love! It automates what I was doing manually by creating filters (similar to rules in other email programs), and you know how I love automation! Even if you are not currently using Gmail, watch their short video for ideas on how to streamline your own email overload. If you like what you see, remember that it is easy to forward your email from Outlook or another email provider into Gmail. That’s what I do. I explain how in my Inbox Simplicity program.

Three Simple Systems That Saved My Sanity

Clock. Time to planSupport systems are important in our personal lives, too. Here’s a post from 2009 that’s illustrates why.

My life changed dramatically in August 2009 when my 87-year-old father fell and required surgery. He was in the hospital for 10 days, then rehab until Oct. 28. What with visiting, acting as patient advocate, and setting up systems to support his return home, I was spending two to three days a week in Santa Barbara. At one point I realized the irony that I was making sure my mother had groceries, but hadn’t had time to do my own grocery shopping in 6 weeks.

Thank goodness I already had three systems in place that really saved my sanity:

  • Bill pay and direct deposit – What a relief to realize that all but one bill (the credit card) was already set up for automatic bill pay, and my husband’s paychecks were on direct deposit. There was no extra work to do. This automation was an additional blessing when I was consumed with my father’s illness – everything got paid without me putting in any work.
  • Dream Dinners – This is what kept food on the table. Once a month my husband and I attend a meal preparation session for an hour and come home with 36 servings of a minimum of 6 entrees we put in the freezer. I’ve been a loyal member for 8 years. In October I didn’t even have time for the one hour monthly session, but the good folks at Dream Dinners prepared my order for me, and I just needed to stop by and pick it up. I even had them make up extras to take to my mother. Another lifesaver!
  • A community of friends and relatives – sometimes we have to accept we are drowning and ask for help. I don’t know what I would have done without my sister, and I cannot come close to expressing my gratitude to her. Another resource was my minister, who used her “minister network” connections in Santa Barbara to publish my request for someone to live-in with my Mom. Although I had also advertised at a local university, it was the congregational appeal that garnered me the most results.

My father died in May, 2010; I still spend one day a week with my mother in Santa Barbara, but it’s planned, and not because of crisis. However, the essence of all disaster planning is to have systems in place, and I encourage you to evaluate what systems you need in place to save your sanity and/or your business. How would your business run if you were sick? [this is essential system #4 on the business systems assessment. If you have not done so yet, you can download this self-assessment from the top right of this page] .

Overwhelmed at Work? Take a Hike

Overworked businesswomanEver find yourself with so much to do that you become paralyzed? There are so many choices, you can’t decide where to begin, so you end up doing nothing? The tendency is to think you need to work more, but the reality is you need to take a hike.

In my case, that would be an actual hike, but you can do something different – as long as it gets you out of the office. Some form of exercise is ideal, however.

Why does this work? Because, when you are not surrounded by multiple things you could work on, your mind will whirl away without distraction. And eventually there will be clarity.

If you’ve ever had a great insight while in the shower, you know this works. And it’s not because you force yourself to think about work; it’s more because you aren’t, and your subconscious has a chance to problem-solve.

But for me, hiking is the spark that opens my creativity, and even the seed for this post. This summer, I’ve been training to climb Mt. Katahdin, the high point of Maine.  Last Sunday’s hike was hard work, and additionally my thoughts raced with all I needed to do, both personally and professionally, to be ready to leave for my upcoming trip to Maine.  Not for the first time, I pondered why hiking generates such great problem-solving. For one thing, hiking is repetitive, and does not require my total focus, allowing my brain to work on other things. And I think that because you can’t immediately act, being removed for the moment from your office, etc.,  you are forced to take the next step – the one we often resist -and plan how to get it all done.

I was at peace by the time I reached the top of the mountain I climbed last weekend.  Find the activity that brings you peace & sparks your creativity, and make sure you schedule it into your week.

P.S. Katahdin will be my 42nd state highpoint. There is actually an entire group of people whose hobby is attaining the high point of every state, and we even have a yearly convention. For more information, visit www.highpointers.org

Reduce Stress With a Travel Checklist for Your Business

Let’s face it, the most stressful part of any trip is the preparation. Your mind races with all the things you need to do. What saves me is the trip checklist I have created for my business. When I schedule the trip, I open the ‘vacation’ document I have stored in my computer files, and scan down the list; then I cut and paste what I need to do before the trip into an event I create on my calendar. I also create an event for the day I return to the office, reminding me of the things I need to undo (like turn off the vacation message on my email).

Here are some examples of what is on my list:

  1. Make sure bills are paid.
  2. Vacation message on email.
  3. Print boarding passes (some airlines now can scan from your phone – although it varies by airport – I can tell you from experience that Fargo, ND airport does not have this capability)
  4. Call credit card company to tell them traveling so charges not denied.
  5. A few days/week before my departure, I send an email to my clients so they don’t try to email me in a panic and get an “out of the office” reply. I encourage them to contact me immediately if they have any questions or projects that need attention. When I first started doing this, I was surprised that this frequently results in additional income, I assume because of the scarcity factor; when clients realize you won’t be available, suddenly they decide they can’t wait to get moving on projects.

And for packing, here’s a cool app to check out: Stow

A great packing list makes preparing for your next trip easy, but making those lists has always been a pesky, time-consuming chore. Sure, you can create & save a packing list as a Word doc, but Stow makes packing lists simple by allowing you to quickly create and customize a list from a template. You can even create your own templates for trips you take regularly.

Stow also works great if you have a lot to take with you for your day.  You can even save your morning routine as a template to speed the process.